Woman holding papers with coworkers in the background

Managed Print Services 

Optimize your entire output ecosystem 

Icon for document workflow

U.S. offices could reduce annual paper use by 20% by increasing double-sided copying (duplexing).* 


Optimize your processes and technology so your workers can create, store and use information more effectively. Our Managed Print Services team works with you to develop the right output/document management strategy and to provide cost-effective managed services. 

Start with a strategy

Assess your infrastructure and information-management capabilities. 

Woman looking at paper documents.

Sometimes printing and other types of output fly under the radar, so you don’t know if information is reaching the people who need it when they need it. And you don’t know your true costs — hard and soft. Our Managed Print Services reveals all, starting with a look at areas such as:

  • Mobile printing
  • Output devices, people and processes
  • Copy/print service centers
  • Records management
  • Enterprise content management

Then we’ll help develop a strategy that meets your goals for creating, storing and using information onsite or in the cloud. And where outsourcing makes sense, we can help with that, too.

Centralize output management 

 Help safeguard information, reduce expenses and support sustainability programs. 

Your employees may be printing single-sided or printing every job in color. In addition, they may send incorrect or improperly sized files to the wrong printers. And, you may not know who’s printing what and when. Costs are high and your IT staff spends too much time on device management and maintenance.


Managed Print Services gives you a single point of control to oversee and manage output:

  • Authenticate users
  • View printers, IP addresses and status alerts
  • Upgrade firmware and change settings
  • Direct print to the most cost-effective devices
  • Enforce duplex printing
  • Default to black-and-white printing
  • Gather data about utilization, usage patterns and more
  • Produce standard and custom reports
  • Track and charge back costs
Man using laptop computer.

Maximize ROI and minimize TCOP 

Reach your goals sooner by bringing in output management experts. 

Two women at a desk looking at a laptop

With the variables of people, technology and processes, things can go south in a hurry. Perhaps an employee can’t view a critical document on a mobile device. Or you have paper records stored in several locations, and the word risk keeps coming up. Or you spend most of your day managing vendors. You’re not sure what to tackle first.


Our Managed Print Services team can help you solve these and other challenges by providing:

  • Integration and workflow expertise
  • Best practices for output and information management
  • Hardware and software solutions
  • Managed print services, either onsite or offsite to meet your requirements
  • Focus on expediting return on investment (ROI) and lowering total cost of print (TCOP)


See more on our solutions

  • Cost Management

    Manage and control the cost of devices, ink, paper and energy expenses within your organization. 

  • Printer Management and Security

    Get the right technology to track devices and report on status, usage and configuration within your organization.

  • Centralized Printing

    Right size your printer fleet, implement print policies and manage your print infrastructure.

*Source: "Reducing Waste in the Workplace.” Reduce.org. January 18 2016. http://www.reduce.org/.